- Log in鈥痶o the .
- Click鈥疉dd New Request.
Enter Event Information
- Type the鈥痚vent name.
- Select the鈥痮rganization.鈥痀ou'll only be able to see organizations for which you are a part.
- Indicate the鈥痭umber of people鈥痺ho will attend the event. This is required and will show you rooms accommodating that number of people.
- Please indicate the University billing index (account code) to which all charges for this event should be applied.
If unsure, please consult your department鈥檚 business administrator. - 颁濒颈肠办鈥疦别虫迟.
Enter the Date and Time of the Event
- Select the鈥痵tart time鈥痑nd鈥痚nd time.
- Select the鈥痙ates. To indicate this is a recurring event, select an option from the Repeat drop-down menu or鈥痗lick the recurring dates on the calendar.
- 颁濒颈肠办鈥疦别虫迟.
Select an Available Location
- Select one or more鈥痓uildings鈥痠n which you wish to schedule rooms.
- Click鈥疐ind Rooms.鈥痀ou'll be presented with a list of available rooms for every date that you selected at the requested time. Rooms that are not available will be displayed on the tab labeled鈥疷navailable Rooms鈥痺ith a reason why the room is not selectable. You can search available rooms for rooms with certain features by entering text in鈥疭earch for a room.
- Click the鈥痓ox鈥痭ext to the room or rooms you want to request.
- Select the setup you will need for the space. If you select Other (See setup details), click on Add Notes and include your setup needs then click save.
- 颁濒颈肠办鈥疦别虫迟.
If a room you want to request is not displayed in the list, it will be for one of the following reasons:
- The date and time you are requesting falls within the restricted booking window for that space. Please note that the system enforces this down to the exact minute of the meeting's start time.
- The room is not available for any of the dates you selected.
- The number of people you entered violates the capacity of the room.
- The time that you requested exceeds the hours that the building is open.
- One or more dates you selected fall on a holiday or when the building is closed.
- Your permissions do not give you access to request that room because it is an exclusive space.
Select Services
- If no service providers are displayed after selecting a room, none are available for your request.
- Click the鈥痓ox鈥痭ext to any service provider you wish to request.
- 颁濒颈肠办鈥疦别虫迟.
Select Resources
- Check the鈥痓ox鈥痭ext to any resources you wish to select.
- Indicate a鈥痲uantity.
- Enter鈥痭otes鈥�(if appropriate).
- 颁濒颈肠办鈥疦别虫迟.
Answer Questions
- Respond to any questions listed. If no questions are displayed, you can submit the request.
- Click Submit.
Once your request is submitted, it will be listed under My Events as Pending. You'll be notified by email once the request has been reviewed and approved or declined.
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